A Cloud Based Electronic Office Framework For Adama Science And Technology University

Abstract

The government processes/workflows have necessity for accountability, transparency, and in the provision of services has long been recognized. The physical file transfer is permanent and requires continuous monitoring from office to office. As a result, many important decisions are being postponed due to the slow transfer of files and / or the unavailability of senior officers in the office, and it is difficult to manually prepare various institutional forms. To solve these problems, we suggest cloud-based electronic offices. The speedy need in such a scenario was to establish a system where by an authorized employee can find, update, and share the required forms, documents in the shortest conceivable time and eventually save them with appropriate references. Cloud computing has become an adaptive technology in many organizations. It is an important change in the way information technology is used. An effective cloud-based electronic office management system plays a crucial role in delivering services in a better way. The main goal of this research is to create a smart environment, a digital workplace solution, good communication, and collaboration between employers and university departments, and to add some cloud computing capabilities to the electronic office. The proposed system is intended to better drive the effective development of Smart society and to advance a step into an era of the paperless, replace the previous manual handling of documents with an efficient electronic system. The study use questionnaire, Interview, and observation data collection techniques and the developed prototype and proposed framework evaluate by different users, experts in software engineering and related fields. This study proposes a private cloud platform architecture for electronic office in ASTU Software as a Service. The cloud-based Electronic Office Framework (CBEOF) adapts the IBM Cloud Reference Architecture (IBMCRA), the NIST Cloud Reference Architecture, and the Microsoft Web Application Architecture to take advantage of all the considerations and capabilities of a cloud-based software architecture. The prototype is very interactive and user-friendly; it has prepared different form for services and performs various functions in the portal and in the back office. The prototype developed dynamic builder designer is based on the university attribute of the services.